If you do need to exchange a document such that others can edit and make changes to it, Word’s “.doc” and “.docx” formats are what you need just don’t expect the document to look the same everywhere. Consider it a display-only format - not unlike the paper it’s intended to replace. Depending on the document, it can be, to some limited extent, but that’s not its purpose at all.
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PDF is not a format designed to be edited. The resulting PDF file can be viewed anywhere with a PDF reader and should look, and even print, exactly the same as your original PDF. PDF creation acts like a printer - but a printer that’s the same everywhere. The interface used to save as PDF often looks very much like an interface you use to print the document.
PDF, which stands for “Portable Document Format”, is designed to display exactly the same everywhere, even across different operating systems, no matter what your system or printer characteristics.Ĭurrent versions of Microsoft Word and other word processors can save to PDF format directly. The PDF file format is specifically created to solve this problem. Unfortunately, “close” is vague, and can be startlingly different from what you intended. Word will substitute something “close” to the font you wanted. If you create a document using one font that happens to be installed on your computer, and then view it on another system where the font is not present, things will look different. Different system, different lookĪnother common difference is fonts, which are not the same across systems. Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed. Word processors like Word are generally designed to produce documents to be printed. In a nutshell: it’s all about the printer. Your client is on the right track: that’s exactly what PDF is for. They were never meant to distribute documents to others for reading.
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Full screen PowerPoint can’t be selected but the same slide can be chosen from a windowed presentation.Word documents were never intended to do what you’re doing.
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Perhaps you’re demonstrating some software? Have the presentation in one window and the software in another? See A better Side-by-Side document view for Windows and Mac to see how to use windows controls in Windows or Split View on a Mac.Ī windowed presentation can be selected as an input option for a virtual camera or other service which lets you choose to display a selected running program. Having the slides in a resizable window gives you options not available when the deck is taking up the whole screen. Why use a windowed PowerPoint presentation? In Full Screen mode press Escape to return to the windowed presentation. It’s a little neater and more professional. Starting from an windowed presentation means you can switch between Full Screen and the window presentation without showing the entire PowerPoint menus etc. Switching Full Screen and window slide show That would let the use control the presentation properly while the slides appear in another window (which could be visible via a third-party tool). It would be really nice if Presenter View could appear in a second window – but alas it’s not an option. Go to Slide – choose a slide from the flyout list.The same options appear if you right-click in the presentation while windowed. There are back and forward slide buttons on the bottom status bar (see above).Ĭlick on the icon between those two buttons to see some more options. Start the slide show (Slide Show | From Beginning or From Current Slide) as usual except now it appears in a resizable window. The options are the same in PowerPoint for Windows or Mac.
Go to Slide Show | Setup Slide show and choose ‘Browsed by an individual (window)’. A windowed presentation lets you display the slides in other software like virtual cameras or desktop capture.
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PowerPoint presentations don’t have to be full-screen, that’s the default and normal way to show a deck, but a window option is also there. Thanks for joining us! You'll get a welcome message in a few moments.
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